Winter Session Registration Information and Policies

IMPORTANT: Financial Aid Is Not Available

Financial aid is not available. 

Winter Session 2023 course fees are $360/unit. Clinical Lab Science fees are $400/unit. Noncredit and Continuing Education Unit course prices vary.

Winter term requires no formal application process. No transcripts or related documents are needed for Winter Session enrollment.

High school students who are in their junior year by the start of winter term may register with the written support of their principal or counselor accompanying their registration form and fees. Some courses have prerequisites, including test scores or special qualifications that are noted in the course descriptions. Students are responsible for verifying that they have met all prerequisites before enrolling.

Maximum Load

Generally, students may earn a maximum of four (4) units during Winter Session due to the intensity of instruction. Students wanting to enroll in five (5) or more units must submit a completed and approved Winter Exceed Maximum Units Petition (PDF) to the College of Professional & Global Education counter on the 5th floor of the SF State Downtown Campus or email the completed form to the College of Professional & Global Education at sfsucel@sfsu.edu.

Before enrolling, students should be aware of registration, add/drop, refund and withdrawal deadlines that can affect academic status and cost money. For policy details see Information and Policies(See also Important Dates.)

Current Students

Students who have already established an SF State record (1986 and later) can register online at SF State Gateway. Students with existing records from two or more years ago will likely need to have a term activated for Winter 2023. You may call the Staff-Assisted Phone Registration number listed below to request a Winter 2023 term activation. Students with a financial hold at SF State are not eligible for registration at the College of Professional & Global Education. All debts must be paid 24 hours prior to enrolling for your hold to have time to clear. Contact the SF State Cashier's Office at (415) 338-1281 for instructions.

New Students

Students who have not established a student record at SF State (or did so prior to 1986) should create their SF State ID and SF State Password online using SF State ID and Password.

Register in advance, beginning November 2, 2022:

  1. Online Registration - Self-Service
    Open 24 hours, 7 days a week
     
  2. Staff-Assisted Phone Registration*:
    (415) 405-7700
    Hours:
    Monday - Friday, 9 a.m. - 3 p.m.
     
  3. Online Registration - Staff-Assisted*

*Staff-assisted registration is not available December 24, 2022 through January 2, 2023.

Permission Numbers

If the system does not allow you to register based on prerequisites and/or being in a different major, please contact the instructor for advising. The instructor's email address is in the Class Details, Notes section on the Search for Classes. If you are approved, you’ll be given a Permission Number which you’ll use to add the class. Permission numbers expire on the last day to add for each session. For Winter Session it is January 6, 2023.

Late Registration

After January 3, 2023, a Late Add Petition with instructor and department signatures is required.

Important:

We do not recommend enrolling for a class after it begins without the consent of the instructor. If you should enroll and pay for a class after it begins without permission from the instructor, and upon attending the class, the instructor does not allow you to remain in the class, or you are unable to catch up on missed class meetings, or find the remainder of the class not useful, you will be subject to the refund deadlines and policies at the time of the drop.

Verification of Enrollment

Students can confirm their class schedule using the SF State Gateway website. Students should check their schedules after registering to ensure they enrolled correctly, and after their payment to ensure their payment was successfully processed.

Payment Due Date

Fees are payable as soon as students are registered. If payment is not received by the end of the day on the payment due date, students will be dropped for non-payment (Drops for non-payment may not be executed every day. Students are responsible for maintaining their class schedule and avoid incurring charges by dropping from a class within the deadline for a 100% refund).

Academic credit classes in Winter Session J1 will have the following payment due dates:

  1. Register between 11/02 - 11/24 – payment is due 11/29
  2. Register between 11/25 - 12/16 – payment due within five days of registration
  3. Register between 12/17 - 01/02 – payment is due on 01/03
  4. Register on 01/03 or after – payment is due in one day

Please Note: Financial aid is not available.

Credit Card Payment or Electronic Savings / Checking Account Deduction

The credit card processing agency charges a non-refundable 2.75% convenience fee for processing your credit card. Accepted credit cards are MasterCard, American Express, Discover and Visa.

For electronic checking/saving account payments, there is no convenience fee assessed. If you need help, call SF State's Bursar's Office at (415) 338-1281.

Students may pay their fees while in their student record at the SF State Gateway. Students will need to enter their SF State ID and Password to access this system. See How to Pay Page for details on making online payments.

Payment by Check, Money Order or Cashier's Check

Payment must be included if registering by mail. Payment by check can be made in person at the SF State Bursar's Office on the first floor of the Administration Building, or at SF State's One Stop Student Services, or at the SF State Downtown Campus. College of Professional & Global Education cannot accept payments by checks that exceed total course fees.

Payments returned for any cause (insufficient funds, closed account, user error or stop payment) results in a financial obligation equal to the amount of the check plus a $20 dishonored check fee.

If you do not pay by your payment due date, you will be dropped from classes, and you may be liable for the class fees based on the Refund Deadlines table below.

Drop Deadlines

Students can drop classes online themselves up until January 3, 2023 for Winter Session. To drop by phone, call (415) 405-7700 by the drop deadline of the class and its session. Past January 3, 2023, students will not be able to drop themselves from academic courses and will have to initiate a withdraw request from their student account following the steps outlined on the Registrar's Office | Dropping and Withdrawing page.

Withdrawal

Students may request withdrawal from courses that earn academic credit (units) after the drop deadline has passed, and receive grades of "W" by following the steps outlined on the Registrar's Office | Dropping and Withdrawing page. from their Student Center account. Failure to withdraw officially from a course generates a grade of "F" or "WU." There is no refund during the withdrawal period.

For refund details, please see table below.

NOTE: If a student's course is cancelled, a full refund will automatically be generated.

Refund checks are mailed to students approximately three to four weeks on average after the date the add/drop form is received by the College of Professional & Global Education. Failure to attend does not cause a student to be dropped from a course. Do not put a stop payment on a check or credit card charge to drop or withdraw from a course. This results in a financial obligation to SF State for the course fee, plus an additional $20 charge.

IMPORTANT:

If you enroll in a Winter Session 1 class on January 3, 2023 and beyond, fees are due on the next day. If payment is not received, even if you drop the class on the above mentioned dates and beyond, financial charges will remain and you are liable for them based on the Refund Deadlines Table at the time of the drop. If you don't pay the outstanding charges, a Financial Hold will be placed on your student record preventing you from enrolling in classes and receiving other University services for future terms.

If you enroll in a Non-Credit Session class on the day the class begins, or after the class has begun, fees are due immediately. If payment is not received, even if you drop the class, financial charges will remain and you are liable for them based on the Refund Deadlines Table at the time of the drop. If you don't pay the outstanding charges, a Financial Hold will be placed on your student record preventing you from enrolling in classes and receiving other University services for future terms.

Transfer of Fees

Students can swap classes online and transfer fees to another course within the Add/Drop deadlines for each class. See Important Dates.

After the Add/Drop deadline has passed there is no transfer of fees.

Winter 2023 Refunds

Refund Code Full Refund 75% Refund No Refund
CEL_1 Class dropped one day prior to class start day N/A Class dropped on or beyond class start day
CEL_2 Class dropped one day prior to class start day Class dropped on class start day Class dropped beyond class start day
CEL_WINT Class dropped on or before January 3 Class dropped on January 4 Class dropped on January 5 and beyond

Third Party Payment Process

  1. Please follow the steps below if a Third Party Agency is paying for your courses.
    The Third Party agency should send a Third Party Contract Authorization letter to the Subsidy Specialist at the College of Professional & Global Education. The letter can be faxed to (415) 338-7290, emailed as PDF to subsidy@sfsu.edu. If the Third Party Contract Authorization Letter needs signature/s, please allow 4 to 6 weeks for approval & signatures.
  2. Students registers for course(s). (See How to Register.)
  3. Immediately following registration, students must contact the Subsidy Specialist at (415) 817-4248 or subsidy@sfsu.edu to ensure their course(s) will not be dropped for non-payment (See Drop Deadline policy).

Third Party Contract Authorization Letter must include:

  • Third Party Agency's Letterhead
  • Student's First & Last name
  • Student SF State ID/Social Security Number (the Social Security Number acts as the student's identification number)
  • Semester(s) covered by the agency
  • Program/course(s) covered by the agency
  • Authorized Amount to be billed
  • Contact person (if different from the Third Party Contract Authorization Letter), address, and phone number
  • Third Party Agency's signature

Payment is due five calendar days after the date of enrollment, or the day before the earliest course begins, whichever is sooner. To avoid being dropped from courses, students should contact the Subsidy Specialist, the same day they register for course(s) and show proof of their Third Party Authorization Letter. For subsequently added courses, follow this same process.

Students who register on the first day of class must bring a copy of the Third Party Authorization Letter in order to be enrolled, even if the College of Professional & Global Education already has the Third Party Authorization Letter on file especially for course(s) that begins after 5 p.m. or on Saturday or Sunday.

NOTE: If the Third Party Agency subsequently does not submit payment for course fees, the student becomes responsible for ALL the course fees.

Contracts

Contracts take 4 - 6 weeks to be completed and signed by both SF State and the contracting agency. Signed contracts will be on file with the College of Professional & Global Education prior to registration. Students whose contracts are not complete at the time of enrollment may be dropped from classes for non-payment.

If the contract has not been completed and signed, we are only able to hold course seats with an additional promise to pay letter from the agency which will act as a placeholder until the final contract is completed and signed. The contract must be signed and completed by both Third Party agency and SF State by the Drop Deadline, or students will be dropped for non-payment. After this deadline, all students need to petition to add late with appropriate signatures (see Important Dates).

The College of Professional & Global Education reserves the right to cancel, postpone or combine scheduled classes, change course dates and/or times or change instructors at any time.

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