Drops and Refunds

Classes can be dropped by one of the following methods:

  • Online in your student center at SF State Gateway
  • By calling Student Services at (415) 405-7700

Students can drop a course online if it is not in the withdrawal period.
Drops cannot be requested through email.

Students are not automatically dropped for non-attendance.

For more information on drop deadlines and refunds, see Open University, and Calendar and Deadlines.

Students who miss the Drop Deadline for academic courses must officially withdraw from the course by following the guidelines on the Registrar's Office Dropping and Withdrawing page. (An academic course offers units rather than CEUs.) The effective date of a refund or withdrawal is the day the request is received by the College of Professional & Global Education. To drop by phone, call (415) 405-7700. Refunds are provided to students according to the charts below. If you do not see the option in your Student Center to submit a withdrawal request and/or you are enrolled in one of the classes below, please fill out the Withdrawal Petition and email the completed form to sfsucel@sfsu.edu.

 

Classes Excluded from Student Center Withdrawal Process

Please use the Withdrawal Petition form.

Spring 2023

Spring 2023 classes excluded from the standard withdrawal procedure
Class Number Subject Catalog Section
10344 ISYS 814 01Z
10344 ISYS 814 01Z
10345 IBUS 859 01Z
10345 IBUS 859 01Z
10346 MGMT 855 01Z
10346 MGMT 855 01Z
10347 MKTG 860 01Z
10347 MKTG 860 01Z
10422 MLL 400 01Z
10424 MLL 405 01Z
10456 PLS 395 01Z
10457 PLS 305 01Z
10460 PLS 430 01Z
10469 COUN 325 01Z
10480 MATH 124 01Z
10481 C J 461 01Z
10483 C J 570 01Z
10484 C J 330GW 01Z
10485 C J 330GW 02Z
10486 COMM 150 01Z
10494 PLS 380 01Z
10494 PLS 380 01Z
10494 PLS 380 01Z
10494 PLS 380 01Z
10494 PLS 380 01Z
10494 PLS 380 01Z
10494 PLS 380 01Z

Fall 2022

Fall 2022 classes excluded from the standard withdrawal procedure
Class Number Subject Catalog Section
11236 C J 200 01Z
11241 C J 230 01Z
11246 C J 300 01Z
11247 C J 300 02Z
11245 C J 340 01Z
11506 C J 340 02Z
11242 C J 420 01Z
11243 C J 435 01Z
11244 C J 600 01Z
11430 CLS 702 02Z
11430 CLS 702 02Z
11430 CLS 702 02Z
11430 CLS 702 02Z
11430 CLS 702 02Z
11430 CLS 702 02Z
11431 CLS 705 02Z
11431 CLS 705 02Z
11431 CLS 705 02Z
11431 CLS 705 02Z
11432 CLS 709 01Z
11432 CLS 709 01Z
11432 CLS 709 01Z
11432 CLS 709 01Z
11434 COUN 325 01Z
11275 FIN 819 01Z
11275 FIN 819 01Z
11276 IBUS 841 01Z
11276 IBUS 841 01Z
11561 RRS 280 01Z

The following tables apply to paid and unpaid tuition charges for either a refund or removal of charges. A $20 processing fee applies to all refunds of paid tuition charges for each class dropped.

If course is cancelled, the entire course fee will be refunded. Credit card convenience fees are not refundable.

To determine the add deadline, please review our Calendar and Deadlines information.

For Open University refund policies and procedures, see Open University Registration.

Refund checks are mailed to students approximately three to four weeks on average after the date the add/drop form is received by the College of Professional & Global Education. According to CSU regulations, credit card accounts cannot be credited.

Do not put a stop payment on a check or credit card charge to drop or withdraw from a course. This results in a financial obligation to SF State for the course fee, plus an additional $20 charge.

To find the refund code for your class, see the class schedule:

Spring 2023

Spring 2023 Refunds
Refund Code Full Refund 75% Refund No Refund
CEL_1 Class dropped one day prior to class start day N/A Class dropped on or beyond class start day
CEL_2 Class dropped one day prior to class start day Class dropped on class start day Class dropped beyond class start day
CEL_ACSL Class dropped on or before February 17 Class dropped between February 18 and February 24 Class dropped on February 25 and beyond

Winter 2023

Winter 2023 Refunds
Refund Code Full Refund 75% Refund No Refund
CEL_1 Class dropped one day prior to class start day N/A Class dropped on or beyond class start day
CEL_2 Class dropped one day prior to class start day Class dropped on class start day Class dropped beyond class start day
CEL_WINT Class dropped on or before January 3 Class dropped on January 4 Class dropped on January 5 and beyond

Fall 2022

Fall 2022 Refunds
Refund Code Full Refund 75% Refund No Refund
CEL_1 Class dropped one day prior to class start day N/A Class dropped on or beyond class start day
CEL_2 Class dropped one day prior to class start day Class dropped on class start day Class dropped beyond class start day
CEL_ACSL Class dropped on or before September 12 Class dropped between September 13 and September 19 Class dropped on September 20 and beyond

Call (415) 405-7700

Transfer of fees is permitted for adding and dropping if the transaction is submitted in person on one add/drop form, or by phone to the College of Professional & Global Education by the Drop Deadline. (See Calendar and Deadlines for add/drop deadlines.)

If the amount of the added course exceeds the amount of the available refund for the dropped course(s), the non-refundable portion of the dropped course fees can be applied toward total fees due. These non-refundable fees are not included in any subsequent refund calculation. After the Drop Deadline, students must withdraw from courses which earn academic credit and there is no refund or transfer of fees.

Financial aid recipients are obligated to remain enrolled in and pass a certain number of units. Upon a financial aid recipient's withdrawal from school, SF State is required by the federal government to calculate, collect, and return a portion of federal financial aid grant or loan funds received by the student.

The calculated returned aid funds are credited to outstanding federal loan balances and grant programs received by the student. The student's portion of the calculated amount attributable to a Title IV loan program may be repaid by the student according to the loan's terms. The student's portion of unearned aid attributable to a grant is reduced to 50%. The student has 45 days to enter into repayment arrangement with SF State or with the U.S. Department of Education.

The portion of financial aid to be returned is determined by the percentage of financial aid not earned by the student. The percentage of unearned aid is calculated using the following formula:

Total Number of Calendar Days in the Semester Not Completed by the Student divided by Total Number of Calendar Days in the Semester

During the first 60% of the enrollment period a student "earns" Title IV funds in direct proportion to the length of time that he or she remains enrolled. A student who remains enrolled beyond the 60% point earns all aid for the period.

A student who withdraws from the University before the 60% period (approximately before the 10th week of classes) may be required to return all or a portion of the federal financial aid funds. The amount to be returned will be based on the formula stated above by calculating the financial aid funds that were used to pay the student's registration fees and campus housing obligations as well as the portion directly disbursed to the student.

Note: For a student who withdraws without notifying the University, the withdrawal date is the midpoint of the semester. College of Professional & Global Education students who withdraw/drop past the date for 100% refund are subject to financial charges based on college refund policies.

For subsidy students, refunds will be processed back to the subsidizing agency based on regular refund guidelines (see Calendar and Deadlines).

To be eligible for a full refund, a course must be dropped the business day (Monday - Friday, 9 a.m. - 5 p.m.) prior to the first class meeting, and according to all rules and regulations of the College of Professional & Global Education.

We cannot transfer funds from one course to another. Because payment is authorized by a third party, adds and drops must be separate transactions, handled strictly as described above. Adds and drops need to be approved by the subsidizing/contracting agency since each student's academic plan and course tuition is binding to the contract and/or subsidy agreement.

If a course is cancelled, a refund to the subsidizing agency will be processed automatically.

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